Monday, 23 April 2018

Corporate litigations and traditional method of tackling legal matters!


In our last blog we tried to comprehend what litigation or legal matter is and what are the steps involved in litigation management. I hope the blog would have been useful to create a blueprint of legal case management in your mind! It’s time to take a step forward and understand how organisations are tackling their legal matters.

Before going further, I would recall one understanding from our previous blog and that is: Litigation is a very complex process and a lot of tangible and non tangible assets are on stake when a law suit is going on!  Keeping the above statement in mind, let us move on to see how an organisation structures its legal team. In majority of the organisations, there is a central legal team that reports directly to the management and controls all the divisional and regional team of counsels.  
                                            

                                                           Figure 1: Structure of legal team

Figure 2: Functionalities of regional team            Figure 3: Functionalities of central team


It is evident that the load on the central team is very much. It is difficult to cope up with dynamic changes in events related to case and then creating an effective communication with different regional teams at the same time. There are huge chances of missing on a deadline, missing on some useful information about the case and increase in expenditure. The teams at the centre generally compile the case information manually and there is a huge potential of some human error that may occur and jeopardize the situation.

Other issue that pops up is the availability of regional teams at right place and at right time. It is very important that teams at different branches are available and that too loaded with all information else there can be data loss. Time plays a significant role in any legal matter and local teams need to get all the approvals and plans before the date of hearing. If it is not done then the organisation might be in loss on the day of hearing which may ultimately lead to damage to the reputation and loss in the business.

 After going through the above blog you might have got an idea of how an organisation manages its litigation and the structure it follows for its legal team. You might have also got a gist of what challenges an organisation faces while doing legal case management. The challenges mentioned over here are just the tip of an iceberg that you are able to see, there is a huge block under the sea which we would be discussing in our next blog! Till then, if you want to have better understanding of how companies perform legal case and notice management, I would suggest you to go through our product, LEX MANTRAA web based and role based litigation management software.

Click on the below link to get a view of what Lex Mantra can do for you.
Or
Contact on below number for more information!
+ 91 + 91 9599593398

We would be glad to demonstrate you the value proposition of Lex Mantra and how it can be a value addition to your organisation! We are just a call away...Call us now for an appointment!


Tuesday, 10 April 2018

Litigation – An extremely complex process with a very simple definition!


Litigation management or legal matters management is a term that is doing rounds in the business arena for some while now. With the increase in consumer awareness and availability of knowledge in public domain, industries are focusing highly on legal matters to make sure that the company does not fall into any legality which may cause damage to the company’s reputation and ultimately leading to decrease in profitability of the business. This also leads to compromised focus on business expansions & development. To help you understand the nuances of corporate litigations, we present  you a blog series that would take you through the corporate litigations, the challenges that you might face in case management, how a legal workflow management software may be a solution to the problems and what are the important functionalities that are must for a legal management system. But before going into the deep let’s first understand what litigation is.

To define litigation, we can say that litigation is the process of taking a legal action. Synonyms of the word litigations are legal proceedings, legal actions, lawsuits, legal disputes, legal cases, legal contests, judicial proceedings, and legal processes, prosecution of charges, indictments and trials. Right from notice management  to trying to settling the dispute outside the courts to expense management to legal data management to managing ongoing litigations to legal date management, all fall under purview of litigations.

To start with, let us understand what a notice is and why is it so important. Notice is a formal way of informing a person or a party that they have not acted in accordance to what was expected by them and you intend to take a legal action against them. It is a kind of warning that is given to the person before initiating a legal action. One needs to reply or react to the notice received within the given deadline. If the party doesn’t reacts on-time then the issuer of notice can file a case in court of law. Generally parties prefer settling the issue outside the court and notice is the stage where it is usually done. 

So we can understand the level of importance notice management has for a party. To summarise:
  • Deadlines needs to be handled with utmost attention so as to not to get into legalities.
  • Settling up of matters outside the courts is done in here.
  •  It helps in avoiding unnecessary law suits thus helping control a lot of time and money.


After notice, come the cases. If the party who has received the notice doesn’t reacts to it on time then the issuer files a lawsuit and this lawsuit is known as a case. Ongoing lawsuits are very critical and it needs to be handled properly. There are quite a few steps that are taken while managing cases.
  • It starts with retrieving data related to the case
  •  It also requires to contact the people who were involved directly or indirectly in the case
  • Once all the data is assembled, then one has to decide the counsel of advocates who are going to represent us in the court
  • After selection of advocates, strategy is to be determined which might be decided on the basis of case information , or some previous case handled on similar lines or may be by using other information
  • There is a need of calendaring the hearing dates and tracking of time
  • Another important aspect in case management is making sure that performance of advocates are being monitored
  •  And finally expenses done for the legal case management needs to be monitored and controlled
  • Closure of case - to analyse whether the same is in favour or against us
  • Taking subsequent actions
  • Understanding & strategising between the desired output versus the cost of time & money put in a legal matter

I hope after reading the above blog, you have got a bit of clarity about what litigation management is , what notice management is and what case management is. But that’s not just what you need to understand. There is an enormous amount of information that is coming up in the subsequent blogs. Till then, if you want to have a good time understanding how a litigation works then I would suggest you to go through our product, LEX MANTRAA web based and role based litigation management software.


Click on the below link to get a view of what Lex Mantra can do for you.
Or
Contact on below number for more information!
 + 91 9599593398

We look forward to have a 30 minutes appointment with you to demonstrate the value proposition of Lex Mantra and how it can be a value addition to your organisation!

Monday, 16 October 2017

LexMantra - A Case Management Software Solution

Are you sitting on a balloon of litigations with zero control over its status which can make your organization face an unmanageable situation which cannot be prevented or cured!

One can head such situation through a corporate legal solution designed specially to streamline the legal workflow of a corporate with comprehensive reporting at a single click. A single full-featured tool can provide a collaborative detailing right from preventive management, contact management, matter management to closure & results via easy inputs & expandful reporting. Case management software provide a central location where all case information is easily accessible and where any member of a case team can easily receive status update and details of a case at a moment's notice. Litigation management's primary purpose is to keep all the information of a case or legal matter organized. It has a Legal calendaring feature that provides a calendar view of upcoming dates of matters in the courts. It also provides alerts via email & SMS.

Case management software has user friendly features. It provides the facility of planning the current update & next plan of action as well regarding the case status. A series of events gets recorded in a proper manner wherein these can be referred at any date .Also the record of responsible person of the matter making updates is recorded with the complete history of the case. Legal management software facilitates reporting of matters based on its seriousness i.e. whether the impact is low ( fine of a nominal amount) , medium (fine of an impactful amount) ,high( risk to business continuity , imprisonment ). Lex Mantra, a litigation management solution is a perfect fit for organizations that enables corporate houses to manage matters & facilitates real time information for better decision making, strategies & control.

Wednesday, 27 September 2017

LexMantra - A Litigation Management Software Solution

There was a person complaining of regular headache. One day I saw him collapsing because he avoided proper medical checkup from a long time. Due to this it got converted into an incurable disease as he did not take any precautionary checkup in the prior stage.

Similarly you can relate business activities to your health. People who ignore such symptoms at initial stage turns into an incurable disease. We are relating this instance to every big organization that have multiplications, multiple roles & responsibilities of different distinguished individuals. For a business to survive that deals with various agencies like Income Tax, Labour Law Department, Company Law Authorities, Consumer Forums, Courts etc it becomes very vital to automate the litigation processes of the organization.

It is noticed in many organizations that matters related to cases reach the top management when things get  burst out and they cannot be prevented and cured. Thus there is an umpteen need for a case management software   so as to avoid the end incurable effects of unmanageable cases that can be very painful. Keeping these pains in view litigation management tool – Lex Mantra has been designed through which one can have an eye on every ongoing process of cases. This solution tracks complete detail of case stages like summons, evidence, order etc. A series of events can be recorded in a proper manner wherein they can be referred at any date. The solution deals with facilitating management , employees , counsels of corporates to confidently use the timely & precise information provided by the solution relating to current legal status of cases & next plan of actions with features of proper responsibility allocation . LexMantra is not just a Legal Calendaring Solution as it has features that enable multi-level reporting with the use of various permutations & combinations.

Thursday, 7 September 2017

Legal Data Management Software For Comprehensive Reporting of Cases

Companies dealing with cases have dozens of clients and data on hundreds of cases. The management of this scattered data shifts the focus of businesses from business expansion to  non-productive & inefficient management .


Today Corporate are Faced with the Challenge of :

  • lot of confusion & stress due to fear of  legal consequences
  • Too much dependence on the people instead of process
  • Lack of transparency in handling cases , notices & all such legal matters
  • No escalation & value addition of top management due to lack of transparency
  • Inability to judge performance of employees , case leaders , case managers or advocates
  • Lack of useful data about the concerned people in the agencies
  • Similar matters being dealt in different ways & styles in different locations
  • Too much knowledge unable to be used


Thus there is need for a Litigation Management Software that can automate the legal workflow of the organization. Case Management Software makes sure that legal staff stays on track and nothing gets missed regarding the case stages .It gives a comprehensive reporting across various data filters like courts, locations, counsels, stages, agencies, category, sections , internal departments , employee wise, case leader wise etc. It provides the facility of planning the current update & next plan of action as well. A series of events can be recorded in a proper manner wherein they can be referred at any date. Also the record of responsible person of the matter making updates can be recorded with the complete history of the case. Keeping these pains in consideration a legal management software: Lex Mantra has been designed for maintaining better log of legal counsels of each case that can grow and adapt with your organization providing peace of mind for senior management.

Monday, 4 September 2017

Case Management Software To Streamline Your Corporate Legal Workflow

Big corporate houses have huge number of legal issues & compliances that are spread across numerous locations and people.

In today’s time organizations are faced with the challenge of managing legal obligations that often shifts the focus of businesses from their main operations to managing legalities which causes serious damage to the fund position of the company.Thus, there is a need of litigation management software that can streamline the corporate legal workflow. It records litigations in such a manner that each & every information regarding cases gets generated timely, priority wise, case stage wise, location wise, product wise, responsible person wise, court wise & counsel wise.

In view to engage management in productive work of business expansion, product enhancement, client satisfaction. It is required that management need not waste one’s time & efforts in getting personally indulged in keeping track of real time status of cases when management can be updated about the litigation status only at a single click. Legal management solution provides a user friendly interface that can record series of events relating to case stages & makes the reporting of legal department easy. To mitigate the possibility of missing out legal deadlines it has hence become the need of the hour to automate your legal workflow using Lex Mantra Software.

Case management software comes along  with plethora of features that gives a greater insight about the litigations in  graphical & tabulated form in  just a single click .It also has auto notice generate feature & facility of maintaining contact log of anybody & everybody associated with the matters. One can easily be updated about current case status & next plan of action. It is a rights based software which provides

senior management peace of mind for efficient resources management and planning based on prior knowledge about the cases.

Friday, 1 September 2017

Automate Your Legal Worlflow Through Litigation Management Software

Are you often worried for “missing a court date”?
Are you often struck with: -
How to control too many notices?
How to control too many cases?
Do you have multilocations?
Do you have multiple people, agencies, counsels?
Do you often get worried regarding how to manage & handle the litigations?

If yes, then the answer to all above is the Lex Mantra-A Litigation Management Software by FSLSoftware Technologies Ltd.

The idea to make LexMantra came a couple of years back when in our consulting observation we found that 10 policemen were sitting in the office of a chairman with his arrest warrant . Immediately the whole organization got into a spin . Quick enquiry revealed that one of the cheque has bounced in one of the region of the company amounting to Rupees Ten thousand Only & the region thought they will be able to handle it & never escalated the matter. One reason for not escalating was lack of a system in the organisation regarding litigation management & control .

The person whose cheque was bounced escalated the matter & filed criminal complaint against the organisation & got a non-bailable warrant issued for not responding & attending to the notice . The cost , time & harassment borne herein is unexplainable .

Therefore , a litigation management system i.e. "Lex Mantra" besides managing litigations also helps in reducing litigation by documenting each and every notice, complaint, reminder letter in the system . Further this being a web based software, the information can flow simultaneously up to the highest level.

Various features explained later can enable an organization to save lakhs & crores in monetary terms
Now the question is " What does Lex Mantra do? "
It automates corporate legal workflow
The bigger question is " How "?

Through planning, maintaining & alerting the user of task planned for a notice or a case. It is a very comprehensive solution which provide great inputs only by use of single entry form.

The company can safeguard itself against the following risk by use of Lex Mantra:-
1. Fines & Penalty
2. Prosecution
3. Imprisonment
4. Impact on business
5. Harassment

Lex Mantra is a web based solution which enables centralized management of corporate legal department. It not only safeguards against litigations but also shield against probable litigations with the help of its features to capture issues at the stage of notices , complaints & reminders.
The solution has 24*7, accessibility . It captures criteria’s like:
  1. Agency with which case is related like income tax , consumer forums , MCA etc
  2. Sections under which a litigation is persuaded
  3. Details of parties to case / notice
  4. Category / Sub category of case for example - criminal & U/s 138 of Negotiable Instruments Act 1881
  5. The leader or the responsible person / counsel can also be defined
  6. And much more.
Hence certain benefits to organizations can be as below : -
  1. Risk management against litigations
    b. Case Movement can be tracked
    c. Library & e-filing of documents at centralized location
    d. Alerts via email & SMS of pending tasks & upcoming tasks related to matters
    e. Time management for team through the work load estimation of upcoming target period
    g. Better internal (within organization - inter department, inter location, and inter people) as well as external (with consultant, lawyers, opponents etc.) coordination and communication maintaining logs with allied details
You may visit www.lexmantra.co.in for more details & contacting us .